Accounts Receivable/Billing Specialist
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| Location: | Saint Louis |
| Department: | Accounting |
| Listing Date: | 2026-01-16 |
| Position: | Accounts Receivable/Billing Specialist |
| Job Type: | Full-Time |
| Education Level: | Associate Degree |
Responsibilities
- AIA Billing: Preparing and submitting monthly progress payment applications (G702/G703). Ensuring compliance with contracts, coordinating with project managers, handling lien waivers, resolving discrepancies, and ensuring accurate progress payments
- Project Setup: Setting up new construction projects and manage contract changes, in Spectrum software
- Client & Project Manager Coordination: Communicating with clients and project teams to resolve billing issues, answer inquiries, and get approvals.
- Financial Management: Monitoring accounts receivable, following up on overdue payments, tracking retainage, and assisting with month-end close.
- Payment Processing
- Record and apply customer payments, including checks, ACH, wire transfers and credit cards.
- Monitor and reconcile daily payment batches with accounting records.
- Address and resolve discrepancies between payments and invoices.
- AR Collections – monthly follow up on past due accounts
- Documentation: Maintaining organized billing records, financial reports, and project files. o Generate AR reports, including aging schedules and collections status.
- Maintain organized records of invoices, payments and correspondence.
- Assist in preparing documentation for audits or compliance reviews.
Skill Requirements
- 2+ years experience with AIA billing forms and construction accounting.
- Strong attention to detail, accuracy, and organizational skills.
- Proficiency in construction accounting software (Spectrum) and Microsoft Excel.
- Excellent communication and problem-solving abilities.
Compensation
- Competitive salary based on experience.
- Full benefits package including health, dental, vision, life, 401(k) with match, and PTO.
- Ongoing training and career development opportunities.
