Accounts Receivable/Billing Specialist

We’re seeking an Accounts Receivable Billing Specialist to join our Accounting Department. In this role, you'll play a key role in supporting the financial success of our projects from start to finish. Working closely with project managers, customers, and our accounting team, you'll manage the billing process, ensure accurate and timely invoicing, monitor accounts receivable, and help maintain strong customer relationships.

This position requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects while ensuring compliance with contract requirements and construction billing processes.

If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in delivering accurate, high-quality work, we'd love to have you join our team.

• AIA Billing: Preparing and submitting monthly progress payment applications (G702/G703). Ensuring compliance with contracts, coordinating with project managers, handling lien waivers, resolving discrepancies, and ensuring accurate progress payments.
• Project Setup: Setting up new construction projects, managing contract changes, and inputting billing details in Spectrum software
• Compliance: Ensuring adherence to contract terms, tracking lien waivers (conditional, unconditional), and managing insurance certificates (COIs).
• Client & Project Manager Coordination: Communicating with clients and project teams to resolve billing issues, answer inquiries, and get approvals.
• Financial Management: Monitoring accounts receivable, following up on overdue payments, tracking retainage, and assisting with month-end close.
• Payment Processing
  • Record and apply customer payments, including checks, ACH, wire transfers and credit cards.
  • Monitor and reconcile daily payment batches with accounting records.
  • Address and resolve discrepancies between payments and invoices.
• Documentation: Maintaining organized billing records, financial reports, and project files. 
  • Generate AR reports, including aging schedules and collections status.
  • Maintain organized records of invoices, payments and correspondence.
  • Assist in preparing documentation for audits or compliance reviews.
  • Support month-end and year-end close processes.
• Collections and Customer Relations
  • Monitor outstanding balances and follow up with customers on overdue accounts.
  • Contact customers to resolve billing disputes and negotiate payment plans if necessary.
  • Maintain professional and positive relationships with customers.
  • Implement collection strategies to minimize outstanding balances.
  • Escalate unresolved accounts to management or legal teams as needed.

• Experience with AIA billing forms and construction accounting.
• Strong attention to detail, accuracy, and organizational skills.
• Proficiency in construction accounting software (Spectrum) and Microsoft Excel.
• Excellent communication and problem-solving abilities.
• Understanding of construction contracts and payment processes

At Jarrell Mechanical Contractors, you’ll be part of a growing organization with a strong reputation in the mechanical contracting industry. We offer a collaborative environment where your contributions will directly impact operational success. 

Competitive salary based on experience and a comprehensive benefits package including health, dental, and life insurance, as well as 401(k) matching.

• Work with a respected, established mechanical contractor with a strong reputation
• Be part of a team that values long-term relationships and repeat business
• Gain exposure to complex, high-impact projects across multiple market sectors
• Clear path for growth within sales and business development

Jarrell Contracting is an Equal Opportunity Employer.